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Office Operations Coordinator
Not specifiedNot specifiedFacilities Management
Join the headquarters team as the hands-on point of contact for day-to-day office technology, facilities, operational, and logistical needs. Coordinate with employees, suppliers, contractors, building management, and external visitors to keep the office functioning and presentable.
Responsibilities
- Provide day-to-day support for office technology, including workstations, communications-room equipment, meeting rooms, laboratories, and end-user devices.
- Oversee office maintenance, including low-voltage systems, lighting, electrical equipment, office supplies, kitchen equipment, and appliances.
- Respond to employees’ operational and logistical needs and serve as a central point of contact for office stakeholders and visitors.
- Coordinate suppliers, contractors, and service providers; monitor and follow up on their work.
- Work with building management on faults, periodic inspections, maintenance, and contractor visits.
- Manage regular food and office-supply provisions with vendors.
- Purchase technology, office, and operational equipment in line with company needs.
- Maintain office quality, order, and appearance, including coordination with the cleaning team.
- Handle basic IT troubleshooting and work with IT teams and suppliers when needed.
- Support cross-functional headquarters tasks and changing company needs.
Requirements
- Technology-oriented, with the ability to diagnose and address basic IT issues involving workstations, end-user equipment, and meeting rooms.
- Practical, hands-on approach and ability to troubleshoot and resolve issues promptly.
- Initiative and ability to move tasks forward independently.
- Strong service orientation and interpersonal skills.
- Organized and able to work independently while managing multiple tasks.
- Ability to coordinate with suppliers, contractors, and external contacts.
Nice to have
- Previous experience in office operations, facilities, or a similar operational role.
- Experience handling office maintenance issues involving electrical systems, lighting, low-voltage systems, office equipment, or kitchen equipment.