T
Donor Recognition and Events Coordinator
On-siteFull-timeProject ManagementHigher Education
Coordinate donor recognition and produce events at a higher education institution. The role covers event planning, donor communications, recognition signage, records, budgets, marketing materials, and on-site and online event logistics.
Responsibilities
- Plan and produce donor ceremonies, recognition events, and other special events, from concept through delivery.
- Develop event concepts, written content, scripts, stage materials, and schedules.
- Coordinate with internal departments, international friends' associations, and external suppliers.
- Manage ongoing communications with friends' associations about donor recognition, including progress updates and post-event materials.
- Manage donor recognition signage from wording and design through approvals, production, installation, inspection, and repairs.
- Record and maintain accurate recognition information in SAP and department databases.
- Share recognition updates with relevant institutional teams for communications and reporting.
- Manage event budgets, purchase requests, quotes, supplier agreements, and budget tracking.
- Produce invitations and marketing materials and manage mailing and participant registration systems.
- Oversee event-day logistics, including technical arrangements, seating, catering, audiovisual equipment, signage, and gifts.
- Guide speakers and senior guests before and during events.
- Produce online and hybrid events, coordinating broadcast platforms and live-streaming technology.
Requirements
- Academic education.
- Native-level Hebrew and strong writing skills, including the ability to prepare formal content.
- Very strong written and spoken English, including professional correspondence and content writing.
- Proven experience independently organizing and producing large events.
- Full proficiency in Microsoft Office.
- Ability to manage multiple processes, stay organized, and meet tight deadlines.
- Strong attention to detail, initiative, creativity, and interpersonal skills; able to work collaboratively across teams.
- Willingness to work non-standard hours when events require it.
Nice to have
- Experience working with donors, senior stakeholders, and international contacts.
- Familiarity with CRM, registration, and email marketing systems.
- Experience with SAP.