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Head of Administration
On-siteFull-timeOffice AdministrationFinancial Services
Own the day-to-day administration and workplace operations of a growing financial services company. Manage the office, vendors, budget, procurement, travel, events, logistics, safety, and physical security while partnering with HR, IT, Finance, Compliance, and leadership.
Responsibilities
- Run the office and workplace operations, including reception, cleaning, maintenance, kitchen services, meeting rooms, amenities, and building systems.
- Manage space planning, seating, office moves, maintenance, and workplace improvement projects.
- Own the administration and operations budget, including planning, approvals, expense tracking, forecasting, and reporting.
- Source vendors, manage tenders and contracts, negotiate terms, monitor service levels, and maintain supplier relationships.
- Manage providers for cleaning, maintenance, security, catering, office supplies, and other workplace services.
- Oversee business travel bookings, travel vendors, policies, employee support, and expense reconciliation.
- Coordinate with HR on onboarding, offboarding, employee experience, events, and workplace initiatives.
- Partner with IT on office equipment, access, and physical technology requirements.
- Work with Finance on budgets, procurement, purchase orders, invoices, and travel expenses.
- Coordinate with Compliance, security, and leadership on audits, policies, access control, and regulatory and physical-security requirements.
- Plan and deliver company events, meetings, off-sites, and team-building activities.
- Oversee workplace health, safety, physical security, and day-to-day operational logistics.
Requirements
- Proven experience in office management, administration, operations, or facilities, ideally in a fast-paced growing company.
- Hands-on approach with the ability to own processes and solve problems directly.
- Strong budget planning, tracking, and cost-control skills.
- Experience managing vendors, contracts, negotiations, and supplier performance.
- Excellent organization, multitasking, prioritization, and communication skills.
- Service-oriented mindset and strong attention to detail.
- Proficiency with Microsoft Office or Google Workspace.
- Fluent Hebrew and very good English.
Nice to have
- Experience in fintech, technology, or a global or multi-site company.
- Experience scaling an office during a period of growth.
- Background in procurement, health and safety, or compliance support.
- Familiarity with an ERP such as NetSuite and management tools.