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Office & Operations Manager
В офисеПолная занятостьOffice AdministrationeCommerce Services
A full-time, on-site role in Petah Tikva overseeing daily office administration, finance administration, and client operations at an e-commerce solutions company.
Обязанности
- Issue invoices and credit notes in line with approval processes; track receivables, follow up on payments, and reconcile billing records
- Manage recurring payments and expenses, and prepare weekly and monthly collection and operational reports
- Coordinate with the external accountant
- Manage office facilities, equipment, maintenance, vendors, and supplies
- Coordinate onboarding logistics, team events, and calendars for two companies
- Provide administrative and occasional personal assistance to management
- Respond to client inquiries, route requests, and track them through resolution
- Use internal systems and AI tools, identify repetitive work, and support automation with the automation team
Требования
- At least 3 years of office management experience, including hands-on invoicing, receivables, and collections
- Experience with invoicing or accounting software
- Fluent Hebrew and strong written and spoken English
- Ability to learn new systems quickly
- Discretion and sound judgment
- Proactive ownership of day-to-day needs
Будет плюсом
- Experience at a technology company, agency, or SaaS business
- Regular use of AI tools such as ChatGPT or Claude
- Familiarity with Make, Zapier, or n8n
- E-commerce experience